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How can I use online images in my e-mail signature?

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It can be nice to use images in your email signature, for example a company logo. But preferably I think this image should not be sent as an attachment. If you do, messages like this will get mixed up with messages including “real” attachments. I personally can find this quite frustrating, for example when I’m trying to find back a certain e-mail with a certain attachment.

By hosting the signature image somewhere online, the recipient of the e-mail will be able to view the image, but it won’t be attached to the e-mail. Disadvantage of this method is that quite a few email clients have the display of online images switched off by default, so those recipients won’t be able to view the image (unless they switch them on offcourse).

Mac Mail
To use on-line images in your Mac Mail signature, this is how you go about:
1. Set up a (placeholder) signature in Mac Mail
2. Quit Mail
3. Create a web page representing you signature in your favorite editor
4. Open the page in Safari
5. Save the page as a web archive
6. Place the web archive in the Library -> Mail -> Signatures directory residing in your user directory, and give it the same name as the signature you want to replace.

More detailed tutorial: Custom CSS Signatures in Mail
Original post: Create HTML signatures for Mail

Mac Entourage
After a lot of trying my conclusion is that it’s not possible to use on line images in a Microsoft Office 2008 Entourage signature. So, the only simple alternative is to send them as an attachment after all.

I did find a nice Apple Script which lets you send HTML pages as e-mail in Entourage. It lets you select an HTML file or a pages from Internet Explorer (???), to be sent as an e-mail. You can choose to send the messages with images attached, or referred to online. In theory you could select an HTML file with this script every time to use as your signature, but that’s a bit complicated I guess.

Link to the script: Send Complex HTML X 2.1
Developer homepage: homepage.mac.com/berkowit28/

Webmail
If you use a webmail service like Gmail or Hotmail, the Firefox WiseStamp extension might be worth a try (Did not test it yet myself)

Windows
This is how it should work in Outlook 2007 (did not test it yet):
Easy: Creating HTML Signatures on Outlook 2007
Harder: Email Signature Etiquette with Outlook 2007

Although not exactly what I was looking for, in the process I found out on Windows there are quite a few applications which let you manage e-mail signatures company-wide. This is a review of some of them:
Standard Corporate Signature Template

Written by lutsen

October 17, 2008 at 2:18 pm

Posted in Mac

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